In a world where employment, volunteering and licensing often hinge on one key document, the national police check (also known as a national police certificate) has become a staple requirement. Whether hiring staff, vetting volunteers or applying for a visa, understanding which agency to use—state or federal—and how to navigate the online application is vital in 2026.
This guide delves into the differences between the federal and state‑based checks in Australia, breaks down the step‑by‑step online ordering process, and highlights important considerations including fees, processing times, identity verification and suitability for various purposes. For anyone facing this process, the aim is to make it less daunting and more transparent.
What is a National Police Check (NPC) and why it matters
A national police check (NPC) is a certificate containing a summary of a person’s disclosable criminal history and pending charges across Australian police jurisdictions. The federal body that issues an NPC for Commonwealth purposes is the Australian Federal Police (AFP). State and territory police forces also issue NPCs for local purposes, such as employment in a particular state.
These checks matter because many employers, licensing bodies (e.g., for security, childcare, aged‑care) or immigration/visa authorities require them. For example, the AFP clearly states that an NPC may be required for recruitment or job applications, volunteer work, working with children or vulnerable groups, licensing and overseas work. When an organization requests a police check, using the correct version (state vs federal) can avoid delays or invalid certificates.
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Federal vs State: Key differences explained
Federal check (via AFP)
The federal NPC through the AFP covers “all Australian police services”.
The application process is online (unless fingerprints are required) and costs currently $56 (plus $113 if fingerprints are required).
Ideal for purposes such as federal employment, visa/immigration, certain national licenses or working overseas.
Applicants can track status via the AFP portal.
State/territory checks
Each state/territory police force offers a similar “national police check” service (sometimes simply called NPC) that covers criminal records from across jurisdictions (via shared databases). For example, the Queensland Police Service (QPS) and the Victoria Police both provide online NPCs.
These state‑based checks often cost different amounts, require varying identity verification steps and may have slightly different processing times.
They are frequently used for state employment, volunteering, licensing (state‑based), or roles where the requestor specifies “state police check acceptable”.
Which one to choose?
If the requesting party specifically states “AFP national police check” or “check for immigration/visa”, use the federal platform.
If the request is for employment or volunteering in a specific state (and that state allows its own NPC), the state check may suffice.
Always check with the organization requesting the check to clarify: “state or federal acceptable?”
Note: Some overseas recognition may prefer the AFP certificate. According to the Australian High Commission in the UK, the AFP certificate covers all states/territories and is ‘acceptable in many countries’.
How to order a national police check online – Step‑by‑step
Step 1: Check your purpose and eligibility
Before beginning your application, confirm:
The purpose code (if required) for your check. The AFP form lists purpose codes (for example, Code 33 for immigration/visa).
Whether you need to include fingerprints (often required for security licenses, overseas work, or certain immigration checks). If yes, the online process may require attending a fingerprinting appointment.
Step 2: Gather your identity documents
Both federal and state NPCs require you to provide proof of identity—typically 100‑point ID verification (passport, driver license, birth certificate, etc.).
Make sure your name, date of birth and other details match across your ID and your application form to avoid delays or errors.
Step 3: Apply online
For the federal option: Navigate to the Australian Federal Police NPC page and select “Apply online”. Upload identity documents, choose your purpose, pay the fee.
For state option (example): On the Victoria Police site you can complete the application online via smartphone, pay by credit/debit card, and receive a PDF certificate via email.
For Queensland: After online ID verification you may complete the application and receive the certificate via secure link email.
Step 4: Payment and submission
The online process will prompt for payment. For the AFP it’s currently $56. Some state services may charge more or less—and for volunteer roles may have discounted fees. Be aware there are no refunds once submitted.
Step 5: Processing time and certificate delivery
If no fingerprints and no further investigation: Often delivered within 48 hours via email (AFP).
If investigation or fingerprinting required: Could take 10–30 business days or more depending on state. E.g., Victoria lists minimum 10 business days.
Once received: Check details carefully—name, date of birth, certificate date. If an error occurs because of your application mistake, you’ll likely need to pay again.
Frequently Asked Questions (FAQs)
Q: Can I apply for someone else’s police check?
A: No. You must apply for your own certificate and provide consent and identity verification. The AFP states you cannot apply on behalf of someone else.
Q: Is there an expiry date on the certificate?
A: There is no official “expiry date”, but the validity is at the discretion of the requesting organization. The certificate is current as of the date issued. E.g., WA states they impose no period of validity but employers may set their own limit.
Q: What if I have a common name or alias?
A: If there are potential matches or alias, the check may require more investigation and take longer. Applicants may be asked for fingerprints. The QPS notes common names may trigger “notice of referral” and up to 28 business days.
Q: Are traffic offences included?
A: Some traffic convictions may appear if they result in a court outcome; however purely traffic infringement notices may not always be included. Always check with the issuing police body.
Q: How long does digital identity verification take?
A: It depends on the state portal. Many allow submission in under 30 minutes if you meet the online ID requirements. Example: Victoria Police says you must meet identity requirements, use smartphone, expect about 25 minutes for the online application.
Call to Action
Ready to apply for your national police check? Start now—go to the AFP site or your state police portal, gather your ID documents, and complete the online application today to avoid delays.
Share this article with anyone you know who’s job‑hunting, volunteering, or applying for a license—getting the right check first time makes all the difference. Have questions or feedback about your experience? Leave a comment below—your insights could help others navigating the process.
Conclusion
The national police check in 2026 is a critical step for many Australians—whether seeking employment, volunteering, licensing or movement overseas. Understanding the difference between federal (AFP) and state/territory checks, and how to order online, ensures the process is smooth, efficient and meets the requirements of the requesting organization.
By following the step‑by‑step guide: confirming purpose, gathering identity documents, submitting via official portal and tracking progress, applicants can avoid delays and costly mistakes. With clarity and preparation, applying for a police check becomes a stress‑free task rather than a stumbling block.
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